IA is offering two services to help EROs meet this directive.
CORE Data Matching
All local authorities must format their electoral data and assign a Unique Property Reference Number (UPRN) from the NLPG to each address in their Registers in order to meet the Ministry of Justice's (MOJ) data standards directive.
Intelligent Addressing (IA) has been engaged by many authorities to help achieve this by the deadline of December 2009.
The MOJ directive is the direct result of recommendations set out by the Electoral Commission following lengthy consultation with the Ministry of Justice, political parties, Electoral Registration Officers (EROs) and software suppliers. The whole process is designed to improve the quality and integrity of electoral registers, enable effective checking of political party donations and help in detecting certain types of electoral fraud. Behind this work on data standards is the goal of achieving the Co-ordinated Online Record of Electors (CORE).
IA is helping EROs in many Local Authorities to meet the required standard. This involves a five-stage process which:
- checks data integrity
- converts it to BS 7666 format
- matches it to the NLPG
- provides a detailed report suggesting how each authority should proceed
- returns anomalies that must be resolved at the local level.
As of the end of March 2009, the IA Special Projects Team has received 128 Electoral Roll files and has returned reports on 123 of them using IA's combined software and manual matching processes. Over 8 million records have been processed with an average match rate of 97.30%.
Any local authorities interested in using IA for their CORE data matching should contact Catherine Teare on 020 7747 3500 or [email protected]. The service costs £1,806 plus VAT and the average turnaround time is 5-10 working days. We will provide you with a file of RoE/LLPG matches, unmatched records and a report detailing the results of the matching process.
Validation for the CORE Project
IA trialled this new service at the AEA AGM, Conference and Exhibition in Brighton in February. It is aimed at local authorities who have finished matching their Register of Electors (RoE) to the Local Land and Property Gazetteer (LLPG) and wish to check the validity of their work.
Having received some good results IA would now like to test a larger sample and we are therefore offering this service free to the first 30 local authorities that send us data. The closing date for sending data has now been extended to April 14th 2009. The service will analyse matches between your Register of Electors and the NLPG, and will:
- check that all Unique Property Reference Numbers that are matched to RoE records exist in the NLPG; check whether any of the UPRNs relate to properties classified as non-residential;
- check whether any of the UPRNs relate to properties that are historic or rejected;
- check whether there are any UPRNs that are duplicated in the RoE data;
- check whether any of the UPRNs are located outside the local authority area or do not exist in the NLPG;
- check whether any of the ELR xrefs are duplicated.
Apart from giving authorities, this feedback IA is interested in the results to assess whether there are any changes that should be considered to help the data standardisation process, particularly in the matching of data and the resolution of issues. The findings will be shared with the MoJ.
If you wish to take advantage of this free service we will require a file containing the Register of Electors unique reference and the NLPG UPRN that is matched to that unique reference.
The file can also include the address elements from the RoE as an optional extra. Please send this file to [email protected]. In return for data, we will send all participating local authorities a report via email. If you have any queries please do not hesitate to contact Catherine Teare on 020 7747 3500.
30th March 2009