The Valuation Office has responsibility for compiling and maintaining lists of the rateable values of commercial properties and the council tax bandings in England and Wales. Previously, officers completing valuations recorded their findings against a temporary address. The VO then submitted a report to the Council's Non Domestic Rates (NDR) Team who then tried to match this often ambiguous address against Council records.
The new working practices developed by staff within the Local Land and Property Gazetteer (LLPG) Team at Fenland Council builds on work already done to match Council Tax records against the national address database. Notification of new premises - as a result of a merge or split of an existing property for example - recorded by the Council are forwarded to the VO using NLPG compliant addresses and the VO staff now request an official address prior to completing a valuation report.
"The use of multiple addresses resulted in lots of unnecessary correspondence between the Council and VO, and ultimately the business customer, to clarify the official address of the commercial premise," commented Wendy Cooley, LLPG Custodian at Fenland District Council. "By devising and introducing a relatively straightforward standard operating procedure we can ensure that the correct address is used by all parties from the outset. This has significantly reduced the workload of staff within both organisations and has resulted in fewer queries from our business customers."
Notes to editors:
The NLPG is a joint venture between all local authorities in England and Wales, the Local Government Information House, part of the Local Government Group and Intelligent Addressing Limited.
Intelligent Addressing is an information management specialist and data provider, focusing on land and property data, particularly addresses. As well as being the joint venture partner with local government in the development of the NLPG, IA also manages the national datasets for local government; the NLPG and the National Street Gazetteer (NSG). Data is an essential yet high-cost resource to maintain. IA helps organisations find, utilise and manage the information that they need and provides services to any organisation that depends on the accuracy, manageability and versatility of its information.
Local Government Information House is part of the Local Government Group. LGIH concentrates on core projects that have maximum benefit for the whole of local government. To this end, LGIH focuses on geographical information-related projects, as the standardisation of this type of data affects more than 80 per cent of what local government does. LGIH acts as an intermediary between the public and the private sector enabling it to negotiate with private companies on behalf of local authorities in order to provide key parts of a technical infrastructure for improved service delivery.